Responsibility & Authority:
Responsible for the entire administration of the college activities in consultation with the Principal in matters related to:
- Approval process of existing courses, application of additional Courses and Increase in intake in existing branches (AICTE & AU)
- Keep all related documents of AICTE & Anna University
- Assist the Principal to conduct staff Interviews, keeping the all received applications, preparation of appointment orders, receiving the joining reports from recruited staff.
- Preparation and submission of promotion and salary fixation to Secretaries as per the qualification and experience of staff members in consultation with Principal.
- To assist the Admission Committee in student admission process (Fresh Admissions, Lateral Admissions, Transfer Admissions, Re-admissions).
- Keep Staff original Certificates and other achievement certificates etc.
- Maintain Staff Service Registers, File (SR) and Staff disciplinary action files.
- Prepare Staff recruitment advertisements for publishing in dailies.
- Keep the records of relieved staff members.
- Keep all documents of Govt of Tamilnadu, AICTE, Anna Universities, DOTE and others (related to staff, students, admissions, fees collections, ragging and others).
- Keep all the legal records of Staff, Students, Suppliers and Others.
- The maintenance of records and files related to all admissions (Nominal Roll, Discontinued students details, shortage of attendance, long absentees, students medical leave and others).
- The issue of Mark Statements, Provisional Certificates, Degree Certificates, Transfer Certificates, Conduct Certificates and other certificates.
- Supervision of all types of Scholarships, Railway Concessions forms, Transport details (Driver Arrangement, Route Arrangement, Diesel Bills, Bata Register and others), dispatch registers (Inward, Outward and Local tapals, distribution of the tapals to concern departments or incharges).
- Maintenance of all leave files and registers (Casual Leave, Permission, Late, On Duty, Vacation, Medical Leave, Maternity Leave), all attendance registers (Faculties, Non Teaching Staff, Administrative Staff, Hostel and Canteen Staff).
- Maintenance of Telephones, Xerox Machines, Fax Machines, Computers, Printers, Stationeries stock.
- Maintenance of Key movements (All departments and class rooms), furniture conditions, Supervision of Bell timings.
- Supervision of all office automation works.
- Identification of training needs of the office staff.
- Execution of all other works assigned by the Secretaries and Principal from time to time.
